Email, LinkedIn & Other Templates for Reaching Out to Employers 

Concerns surrounding COVID-19 and public health have led to a shift in plans for many and may have brought uncertainty to your summer plans, especially regarding potential jobs and internships.

The Walter Center is committed to maintaining ongoing communication with employers, brands, and organizations in order to provide clarity and help you navigate this ever-evolving landscape. This includes empowering you to conduct your own outreach to employers regarding the status of any jobs or internships you may be pursuing.

Whether you’ve been formally offered a position or are still exploring your options, these customizable Email and Linkedin templates will help jumpstart your outreach to employers and assist you in growing your virtual network.

As a general guideline, we recommend you visit the careers or job boards webpages of any companies you wish to reach out to prior to emailing. Many companies have published COVID-19 alerts on these pages that may speak to the questions or concerns you have. 

If you’d like additional help on this topic, please schedule a virtual coaching appointment or use our virtual career studio.

Email Templates

1. Regarding a secured internship/job

Subject Line: Employment Status Inquiry

Hello [employer name],

My name is [first and last name]. I was notified on [date] that I was selected for [position title] with [company]. I am reaching out to inquire about the status of this position, and ask what (if any) altering hiring procedures the company may be implementing in light of current concerns surrounding COVID-19.Per [the position description/our conversations], I had planned on a start date of [date], [ALTERNATE: We have not yet discussed a start date,] but I wanted to confirm with you whether or not we will move forward with the position as initially outlined. I eagerly anticipate the opportunity to learn and grow though this [internship/position], but I understand that we are in an extraordinary and extenuating circumstance at this time.I would appreciate any information or clarity you can provide on the status of this position.

Sincerely,
[Name]

For example, this would look like:

2. Regarding the availability of a specific job or internship

Subject Line: Hiring Inquiry

To Whom It May Concern,

Hello, my name is [first and last name]. I am currently a student at Indiana University, studying [major/discipline/subject] through [School Name]. I recently applied for the [internship/position title], but wanted to inquire more directly about what, if any, altered hiring procedures [company] may be implementing in light of COVID-19. [ALTERNATE: I visited the company’s website and read the statement regarding operations during COVID-19, but wanted to inquire about how and if this applies to the summer internship program.] 

If selected for this [internship/position], I would be thrilled for the opportunity to grow and learn with your company, but I understand that we are in an extraordinary and extenuating circumstance at this time. Do you anticipate this position will be filled as planned or that it could be performed remotely? I would be grateful for any guidance or insight you may be able to provide.

Sincerely,
[Name]

For example, this would look like:

LinkedIn Templates

These are templates for “Connection Request Notes,” which pop up when you click “Connect” from someone’s profile.

1. To IU alumnus/alumna

[Mr./Ms. last name],
My name is [first and last name], & I’m currently a student at IU. With the summer internship landscape narrowing, I’m seeking new ways to grow professionally. Would you consider an informational interview via [phone/Zoom]? I’d value your perspectives as an [alumnus/alumna] in the industry.

2. To non-alum

[Mr./Ms. last name],
My name is [first and last name] & I’m currently a student at IU. With the summer internship landscape narrowing, I’m seeking new ways to grow professionally. Would you consider an informational interview via [phone/Zoom]? I’d value your perspectives as an industry professional.

Walter Center Success Network Templates

If you’re a younger student, you might not be seeking jobs or internships yet.  Whatever the case may be, there’s a College of Arts + Sciences alumnus who has been in your shoes before. Over 3,000 alumni have joined the Walter Center Success Network, hoping to give advice to students like you. Take a moment to sign up and fill out your profile. When you’re ready to start connecting with alumni, the platform will assess what you’re writing in real-time and help you through reaching out to alumni.

By Heather Farmer
Heather Farmer Associate Director of Employer Relations, Eskenazi School of Art, Architecture + Design Heather Farmer